Responsibilities in the Department of Gynecology and Obstetrics of Emory University School of Medicine include, but are not limited to, the below listed items.

Residents are responsible for complying with all matters detailed in the Emory University School of Medicine, Graduate Medical Education House Staff Manual located at: http://www.med.emory.edu/GME/house_staff_policies.cfm

HOSPITAL GUIDELINES, RULES, REGULATIONS, AND REQUIREMENTS: Residents are required to comply with all guidelines, rules, regulations, and requirements as set by each hospital.

COMMUNICATIONS

Residents are responsible for understanding and responding appropriately to all communications within the department, including but not limited to pages/text messages, emails, memos, newsletters, surveys, evites and postings on the departmental website. Once the policy is communicated, you will be held responsible and noncompliance will result in disciplinary action as appropriate. A pattern of failure to respond will result in disciplinary action. Residents are responsible for responding to RSVPs to any events by the stated deadline. If the resident is uncertain about availability, the option “undecided” should be indicated in the RSVP.

RESIDENT EXPERIENCE REPORTING

Residents are responsible for monitoring their experience in obstetrics, gynecology, and primary/preventative care in the ACGME case log reporting system. Cases should entered immediately if possible, but must be entered within 2 weeks of occurrence. Failure to remain current with all categories will result in disciplinary action as outlined in the disciplinary policy

Educational experiences as specified in Program Requirements for Residency Education in Obstetrics and Gynecology and CREOG Learning Objectives will be provided throughout training.

DUTY HOURS

Residents are responsible for being familiar with, observing, and accurately reporting on a timely basis duty hours. Duty hour reporting will be performed in the New Innovations system.  Duty hours should be reported daily, but must be reported within 2 weeks.  Residents are required to report to the Chief Administrative Residents excessive hours that may result in duty hours violations so that the schedule can be adjusted to avoid violations.  Failure to log hours or incomplete reporting will result in disciplinary action.

RESEARCH EXPERIENCE:

Each PGY-2 and PGY-3 resident will participate in the Annual Resident Research Day program to be held in May or June of each year. Specific deadlines must be met related to selection of a faculty sponsor, submission of topic, final paper, and slide presentation. Failure to meet these deadlines will result in disciplinary action and possible ineligibility for award.

EDUCATIONAL ACTIVITIES:

Residents are required to attend all mandatory educational activities, including Grand Rounds, all didactics, journal club, and other educational conferences indicated as mandatory for specific rotations unless specifically exempted or due to emergency patient care needs, but not routine activities such as rounding with attendings. A specified attendance percentage of mandatory events has been determined for each PGY year. Residents are required to certify attendance at each event by the current procedure. Residents are also responsible for responding to RSVP notifications for all mandatory educational events. Mandatory conferences held outside the hospital should be reported in duty hours but are not included under the 10 hour interval between shifts rule.

RESIDENT RETREAT

Residents are required to participate in the annual resident retreat and will be relieved of patient responsibilities for the duration of the event. No vacation is permitted during the week of the retreat

RESIDENT ROTATIONS:

Residents are required to review rotation specific guidelines and learning objectives with faculty at the beginning of each rotation and comply with all requirements for the rotation.

EVALUATIONS
Residents are responsible for completion of the following evaluations in the New Innovations system: each rotation, medical student, semi-annual associate, annual anonymous faculty and annual residency program. Evaluations must be completed within the specified time interval. Residents are required to obtain from faculty 10 focused assessments per rotation. The resident is responsible to return assessments to the program coordinator by the last day of the rotation. The rotation will be considered incomplete if the 10 assessments and additional work will need required to satisfactorily complete the rotation.  Residents are required to participate in the procedure certification program. Residents will receive semi-annual evaluations with the Program or Associate Program Director.

RESIDENT PORTFOLIO

Residents are responsible for maintenance of a resident portfolio to document the resident experience. The portfolio should include but not be limited to evaluation summaries, case log summaries, educational presentations, such as lectures, Grand Rounds, RRD, literature reviews, M&M presentations, presentations for journal club, posters/presentations at national or regional meetings, system based or practice based learning projects. Portfolios will reviewed at semi-annual evaluations

MENTORING

Residents are responsible to participate in the faculty mentoring program and the resident buddy program. Residents will be assigned a faculty mentor with whom they should meet at least monthly for the entire residency program to share their experiences, provide advice and support for their career development and personal maturation. PGY1 will be assigned a PGY3 and PGY2 will be assigned a PGY4 to share knowledge, experience and provide advice and support for the residency training period.

RESIDENT TEACHING

Residents are expected to participate in the teaching of and evaluation of junior and off-service residents and medical students in all clinical venues.  Such teaching includes, but is not limited to: providing clear orientation of expectations, guiding clinical and educational activities, evaluating and giving timely feedback and providing professional role modeling.

AMERICAN BOARD OF OBSTETRICS AND GYNECOLOGY:

As specified in the American Board of Obstetrics and Gynecology Certification Requirements, it is the responsibility of the candidate to seek information concerning the current requirements for certification as an obstetrician and gynecologist.  The Board does not assume responsibility for notifying a candidate of changing requirements or the impending loss of his/her admissibility to an examination.

Each resident is responsible for meeting the current or any future guidelines set forth in order to obtain a statement signed by the program director certifying the candidate has met the requirements to sit for the Board examination. 

Currently the program director is required to certify the candidate has:

1. Followed satisfactorily the course of instruction designed for this program;
2. Taken leaves of absence and vacation not exceeding 8 weeks in any of the first 3 years, 6 weeks in the final year, or 20 weeks total for overall 4-year period;
3. Completed and submitted to the program director a satisfactory resident experience log;
4. Achieved the appropriate knowledge, ability, and judgment in order to provide competent clinical care in obstetrics and gynecology, as documented by ongoing evaluation during the entire resident program; and
5. Demonstrated the necessary technical skills to competently perform
6. Major abdominal and vaginal surgical procedures upon the female pelvis and related structures;
7. Spontaneous and operative obstetric deliveries;
8. Surgical exploration of the abdomen;
9. Endoscopic procedures of proven value in the pelvis;
10. Diagnostic evaluation, including electronic monitoring, ultrasound, colposcopy, amniocentesis;
11. Diagnosis and treatment of complications of the above; and
12. Demonstrated good moral and ethical character
13. Instructing/Teaching
    

RESULTS OF FAILURE TO COMPLY:

Failure to comply with departmental, school of medicine, and hospital guidelines, rules, regulations, and requirements may result in any of the following disciplinary actions depending on the severity of the offense:

1. Administrative Notice
2. Administrative Leave
3. Verbal warning
4. Written warning
5. Written reprimand
6. Suspension
   

Failure to meet performance standards in any of the six competencies will require a program of remediation as determined by the program director. The timing and permission for vacation and leaves of absence is dependent on good standing in the program. Residents who are not up to date with administrative tasks such as medical records, duty hours and case logs will not be permitted to begin vacation until these tasks are completed. In addition, the resident books/educational allowance may be subject to fine.